Petersfield Group of the Hampshire Wildlife Trust
Minutes of the fourth Annual General Meeting At Herne Farm Leisure Centre,
9 March 2001 at 7.30 pm
1. Apologies for absence Apologies were received from Cassy Goffe ,Claire Drysdall and Di Mitchell.
2. Minutes of the third Annual General Meeting These were read out to the meeting and approved as read.
3. Report of the Petersfield Group and matters arising from the third AGM. The Chair person, Jenny Broadhead, reported that the past year had been busy with a wide range of events, including walks, talks, a coffee morning and a quiz. There had been good attendance at the open committee meetings, with venues alternating between Petersfield and Liss. The bird group had been very active with a variety of walks. In September the group hosted the AGM of the Hampshire Wildlife Trust at Herne Farm Leisure Centre. HWT HQ have supplied each group with an interesting range of sales goods. Sheila King has kindly agreed to store the items, and also a sturdy folding table which the group has bought. Magazines and the Area News are now being sent centrally by post. Thanks was expressed to all those who have helped with magazines and their distribution in the past, especially Pat Redhill. Many past distributors are continuing to help in other ways, e.g. by arranging for posters to be displayed. Foot and Mouth Disease: Walks and workparties are cancelled while restrictions to the countryside are in force.
4. Treasurer's report and accounts for the year ended 31 Dec 2000 The Treasurer, Gerry Milner Walker, had produced a financial statement for the year ending 31 December 2000. The total income for the year was £487.47 and total expenditure for the year totalled £90.95. £600.00 had been sent to HQ. Gerry also reported that Hampshire Wildlife Trust was changing its year end and in future the financial year would run from April to the following March. The next financial period would be for 15 months, from January 2001 to the end of March 2002. This would mean that the AGM was likely to move from March to June.
5. Election of Officers: Three committee members had tendered their resignation. The Secretary, Claire Drysdall had to resign as she was moving to Canada for two years; and both the Treasurer, Gerry Milner Walker, and Membership Secretary, Alec Fry, have had to step down due to pressure of work. The meeting expressed thanks for all their hard work. Sheila King was willing to become Treasurer. Jill Oakley, who had been acting secretary since the birth of Claire Drysdall's daughter, was willing to continue in the post until Claire's return from Canada. Both these appointments were approved by the meeting. Proposed by Leslie Owen and seconded by Peggy Sparkes. The meeting also approved the return of all other committee members en bloc. Proposed by Mike Own and seconded by Peggy Sparkes, There were no nominations or volunteers for the post of Membership Secretary.
6. Any other business. It was suggested that the next AGM in June 2002 could be followed by an outdoor event. The meeting ended at 8.00 pm and was followed by refreshments and an illustrated talk by Pam and Clifford Smith, "On Safari in Tanzania".
This document maintained Gerry
Milner-Walker
Material Copyright © 2002 Hampshire Wildlife Trust and Gerry Milner-Walker